In order to create a more consistent seminary-wide presence, the following email signature template should be used for all employees of the seminary. The HTML email signature will allow you to neatly and easily display the seminary’s logo, your contact information, and the seminary’s social media icons (optional). By copying from the file Garrett Email Signature.html into the Signature Box of your preferred email client formatting and hyperlinks will automatically appear.

For those using Outlook or Mac Mail as their primary email client, you have the option to create more than one email signature. In this way, you could create an email signature with and an email signature without the seminary’s confidentiality notice to use either one as needed.

 

Structure and Design

When creating your email signature use one of four formats or a combination of any of these four that will best suit your needs.

Email Signature Samples

Font

Your contact information should be Tahoma size 12. The confidentiality notice should be Times size 9.

Remember to bold your name.


Color

All text related to your contact information should be black except for your email when hyperlinked. The confidentiality notice should also be black.


Social Media Icons

The HTML file includes four social media icons (Facebook, Twitter, Instagram, YouTube) that encourage email recipients to stay connected to the seminary. Including these four social media icons in your email signature is optional.


Confidentiality Notice

Though the legal force and standing of confidentiality notices on emails is not well-established, a disclaimer may be added to your email to mitigate the risk that a confidential email may be forwarded to a third-party recipient. In doing so, the disclaimer warns such recipients that they are not the authorized recipient and you reserve the right to ask that they delete the email. In addition, computer viruses may be spread by email and the disclaimer warns of the possibility of infection and that the seminary accepts no liability.


Email Signature Sample

    

If you have difficulty creating your email signature, contact the Office of Marketing and Communications for assistance at seminary.relations@garrett.edu or 847.866.3866.

Getting Started

  1. Open the Garrett Signature.html file.
  2. First, highlight the entire signature by pressing Ctrl-A (PC) or Cmd-A (Mac). Next, copy the email signature by pressing Ctrl-C (PC) or Cmd-C (Mac). Then, follow the instructions below based on what email client you are using (Outlook, Mac Mail, or Gmail.com).


Paste into Outlook for PC

  • In Outlook, click "New Email."
  • In your new email, click “Signature” in the toolbar. From the drop down menu, select “Signatures…”
  • If you are creating a new signature, click the "New" button. If you are editing an existing signature, select it from the menu.
  • Paste your new signature in the window by pressing Ctrl-V.
    • Heads up! By default Outlook will strip out the HTML coding related to the signature. What that means is images within the Outlook Signature will often appear much larger than originally intended. If you notice that the stylized "G" or the social media icons are to large you can adjust their size through a couple of additional steps.
      • First, select the image.
      • Right click to open up a menu and choose "Pictures..."
      • A new box will open to adjust the size of the image.
      • Check to make sure that "Lock Ratio" is selected and then resize the image.
      • These steps will need to be taken for each image that appears within the email signature.
  • Customize the email signature to your contact information.
  • Review your signature for errors. If you need to make a correction, return to the Email Signature Tool to create a new one.
  • Click “OK” to save.
  • Add your signature to an e-mail by clicking the "Signatures" button and selecting it from the menu. 

NOTE: In Outlook you can create more than one signature. You may want to create multiple versions of the HTML email signature that include or purposely leave off the social media icons and/or the Confidentiality Notice.


 

Paste into Mac Mail

  • Click "Mail" in the top menu and choose "Preferences."
  • Click the "Signatures" tab, then choose your mail account in the left column.
  • Add a new signature by pressing the "+" button under the middle column or edit an existing one in the middle column.
  • Make sure "Always match my default message font" is unchecked under the right hand pane.
  • Paste the HTML email signature in the right column. It will save automatically. It is normal for the images to appear broken in this window.
  • Customize the email signature to your contact information.
  • If you want to specify this signature as a the default, select it from the "Choose Signature" dropdown menu at the bottom of the window.

NOTE: In Mac Mail you can create more than one signature. You may want to create multiple versions of the HTML email signature that include or purposely leave off the social media icons and/or the Confidentiality Notice. 

Mac Mail Example

Paste into Gmail.com

  • Log into your Garrett.edu email account at www.gmail.com.
  • Click on settings in the upper-right hand corner (gray box with sprocket) and choose "Settings" in the drop down menu.
  • Scroll down to "Signature" section.
  • Paste the HTML email signature into the open text box.
  • Customize the email signature to your contact information.

NOTE: In Gmail, the signature will appear to have more spacing between lines than in Outlook or Mac Mail, this is normal. 

Gmail Example