In order to create a more consistent seminary-wide presence, the following email signature template should be used for all employees of the seminary. The HTML email signature will allow you to neatly and easily display the seminary’s logo, your contact information, and the seminary’s social media icons (optional). By copying from the file Garrett Email Signature.html into the Signature Box of your preferred email client formatting and hyperlinks will automatically appear.
For those using Outlook or Mac Mail as their primary email client, you have the option to create more than one email signature. In this way, you could create an email signature with and an email signature without the seminary’s confidentiality notice to use either one as needed.
Structure and Design
When creating your email signature use one of four formats or a combination of any of these four that will best suit your needs.
Your contact information should be Tahoma size 12. The confidentiality notice should be Times size 9.
Remember to bold your name.
All text related to your contact information should be black except for your email when hyperlinked. The confidentiality notice should also be black.
Social Media Icons
The HTML file includes four social media icons (Facebook, Twitter, Instagram, YouTube) that encourage email recipients to stay connected to the seminary. Including these four social media icons in your email signature is optional.
Though the legal force and standing of confidentiality notices on emails is not well-established, a disclaimer may be added to your email to mitigate the risk that a confidential email may be forwarded to a third-party recipient. In doing so, the disclaimer warns such recipients that they are not the authorized recipient and you reserve the right to ask that they delete the email. In addition, computer viruses may be spread by email and the disclaimer warns of the possibility of infection and that the seminary accepts no liability.
Email Signature Sample
If you have difficulty creating your email signature, contact the Office of Marketing and Communications for assistance at firstname.lastname@example.org or 847.866.3866.